Benefits of Outsourcing Project Management – Part 2

by David-Verneuille | Apr 17, 2022 | Blog | 0 comments

In part 1 of this blog, we covered some of the benefits of bringing on an outside Project Management company. In Part 2, we will cover some further advantages and important points to keep in mind should you decide to outsource.

Your Business Model. You may choose to outsource your project management functions based on your business model. Not every company needs its own PMO (Project Management Office) or even a dedicated Project Manager. If your company projects are only required a few times per year or very technical, hiring internal project management staff doesn’t make sense. Having an outsourced PM agency in your back pocket to handle your one-off projects reduces the need to hire, and you only pay them when you need them.

Experience and Competence. Project Management is a highly specialized area of knowledge and ability that requires significant attention to detail while maintaining a view of the broad, strategic picture. People who can effectively manage multiple projects, their resources, constantly deal with difficult situations, and still stay within scope are not only in high demand but are quite hard to find.

Most project management firms are a collection of such individuals. Their ability to provide high-quality project management allows your internal staff and executive structure to focus on their main duties. Most individuals within an organization who demonstrate project management skills rise quickly up the ranks into management roles that occupy their days. By outsourcing to an experienced project management firm, you benefit from experience and competence without taking away from your existing management personnel.

Exterior Viewpoint. External project managers often bring a level of objectivity that may not always be present with internal staff or executives. The existing personnel can be so engrossed in the business or existing operations that they can miss otherwise obvious signs or solutions. This exterior viewpoint can be of great value when it comes to the project outcomes and deliverables, often finding more workable or cost-effective solutions.

Internal Noise. An exterior project manager can properly execute and manage projects without getting too involved in ongoing operations or business dealings. Their singular focus on the project at hand provides many more opportunities for the business to better achieve its defined expectations and goals without the PM getting distracted or pulled off into other areas of the company.

The final takeaway…

Business Model & Cost Structure. All PM vendors work differently and offer different services and pricing structures. These vary based on their level of service, experience, and business model. It will take upfront work to finalize details and obtain a quote from these vendors to ensure you know exactly what service you are receiving and at what cost. Some of these outsourced PM agencies might not be a good fit for your company, possibly due to lack of expertise, cost, or maybe they just don’t match your business model. But you must always perform the proper due diligence to evaluate the cost benefits of an outside project management vendor compared to having your own in-house team.

Black Badger Software Solutions: Your solution for project management

Our goal at Black Badger Software Solutions is to provide you the best solution to your Project Management needs. We focus on your specific needs and business model to get your projects done on time and on budget. Contact us today to see how we can help you.